COMPSAC Wiki

# IEEE International Conference on Computers, Software, and Applications (COMPSAC)

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## Links to other pages

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## Contact address

Email: contact (at mark) compsac (dot) net

## Resources

- [COMPSAC 2026 Information for Authors](https://ieeecompsac.computer.org/2026/information-for-authors/)

- [IEEE Author Center - Conference Authors](https://conferences.ieeeauthorcenter.ieee.org/)

- [IEEE Author Center - Conference Authors - Post Your Paper](https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/)

## FAQ (Frequently Asked Question)

### For authors

#### Q. Where can I find the template for submitting a paper to COMPSAC?

A. COMPSAC is an international conference organized by the IEEE Computer Society. So, detailed information about the paper format can be found at the [IEEE Author Center - Conference Authors](https://conferences.ieeeauthorcenter.ieee.org/).  The paper templates are available at 

[Authoring Tools and Templates](https://conferences.ieeeauthorcenter.ieee.org/write-your-paper/authoring-tools-and-templates/).

#### Q. Is it possible to submit a paper to COMPSAC if the manuscript has already been made available on arXiv?

A. Yes, but with several conditions.  Please read the IEEE guideline [Post Your Paper](https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/) for details.  The following is an excerpt.

> Preprint

> 

> Authors who have submitted or plan to submit their papers to IEEE may post

> their preprints in the following locations:

> 

> - arXiv.org, TechRxiv.org, or any not-for-profit preprint server approved by

>   the Publication Services and Products Board (PSPB)

> - Author’s employer’s website or institutional repository

> - Author’s personal website

> 

> IEEE does not consider this to be a form of prior publication. The following

> statement must be included on the initial screen:

> 

> “This work has been submitted to the IEEE for possible publication. Copyright

> may be transferred without notice, after which this version may no longer be

> accessible.”

> 

> Upon acceptance of the paper by IEEE, the author must replace the posted

> preprint paper with either (1) the full citation to the IEEE work with the

> DOI, or (2) the accepted version of the paper with the DOI and an appropriate

> copyright notice (as described in the “Accepted paper” section below).  No

> other changes may be made to the accepted paper.

> 

> Please note that once the paper has been published by IEEE, preprints on

> locations not specified above should be removed if possible.

#### Q. Would it be possible to extend the submission deadline by one week?

A. No.  For maintaining fairness among all authors, we are unable to grant

deadline extensions on an individual basis for each author.

#### Q. What time and time zone does the deadline correspond to?

A. The deadline is 23:59 AoE (Anywhere on Earth), which means it is the point

at which January 31 no longer exists in any time zone around the world.

#### Q. I cannot log in EasyChair.  Could you please forward the review results to a specific email address?

No, it is not possible to protect the confidentiality of the authors.

You can reset the EasyChair password yourself.  The instruction on how to

reset your EasyChair password can be found on the following page.

Password Reset

https://easychair.org/docs/password_reset

### For accepted authors

#### Q. The submission guideline says that authors are allowed to add up to two extra pages to the paper.  Is this option available to all submitted papers (i.e., max 12 pages) or only to those that have been accepted?

A. Available to all submitted papers to symposia and workshops.  For instance,

you can submit 12-page paper to the symposia.  Please note that if your paper

is accepted as a short paper, the page limit is 6.

> Page limits are inclusive of tables, figures, appendices, and references. Full

> conference papers and workshop papers can add an additional 2 pages with

> additional page charges ($125 USD/page).

#### Q. I need an invitation letter to apply for a visa to travel to the conference venue.  How can I requst to issue an invitation letter to me?

A. You can request an invitation letter for visa application purposes at the

time of author registration.

#### Q. 私はシンポジウムに 10 ページの論文を full paper として投稿しましたが、私の論文は short paper として採録されました。なぜですか? 10 ページの論文を 6 ページに短縮する必要がありますか?

COMPSAC のシンポジウムでは、通常、上位 25〜30% 程度の論文のみが full paper として採択されます。full paper として採択されなかったけれども、優れた内容と判定された一部の論文が short paper として採択されます。

short paper のページ数制限は 6 です。short paper の camera-ready では、投稿した論文の内容を 6 ページに収めてください。

#### Q. I submitted a 10-page manuscript as a full paper to a symposium, but it was accepted as a short paper.  What is the reason for this, and am I required to shorten the 10-page manuscript to 6 pages?

At COMPSAC symposia, typically only the top 25–30% of submitted manuscripts are accepted as full papers.  Good papers but slightly below the full-paper borderline may be accepted as short papers.

The page limit for a short paper is 6 pages.  For the camera-ready version of a short paper, you must condense the content of your submitted manuscript to fit within the 6-page limit.

#### Q. I have already completed the full registration, but I was unable to obtain a visa to travel to the host country.  Would it be possible to give my presentation virtually?

A. Whether COMPSAC allows virtual presentations is decided on a yearly basis.

COMPSAC 2026 is an in-person-only conference, so the option for virtual

presentations is not available.

In cases where in-person attendance is not possible due to unavoidable

circumstances, individual consultations may be considered.

#### Q. In the camera-ready version, is it mandatory to incorporate all of the recommended changes mentioned in reviews?

A. It is recommended that the changes suggested by the reviewers, to the

extent that they can be readily addressed, be incorporated into the

camera-ready version.  For those revisions that are difficult to implement

within the short timeframe before the camera-ready submission deadline, we

hope you will consider them for future research.

#### Q. My two co-authors papers have been accepted.  I will be presenting both papers.  Is it sufficient for me to complete just one full registration?

A. No.  According to IEEE policy, one full registration is required for each

paper that is to be included in the proceedings. A different rule applies if

an author registers more than three papers or SRS (Student Research Symposium)

papers (see the answers to the questions below).

#### Q. Out of the four papers I co-authored, two have been accepted for the symposium and the other two for the workshop.  Does this mean four full registrations are required?

A. It depends.  In COMPSAC 2026, it is possible to include up to five papers

in the proceedings with the payment of two full registration fees.  However,

COMPSAC 2026 requires all accepted papers to be presented in person.

Therefore, in the case described above, if one author plans to present all

four papers, that author may do so by paying the equivalent of two full

registration fees.

Alternatively, if one author presents two papers and two other co-authors each

present one of the remaining papers, a total of four full registrations may be

required, but this can be distributed among three individuals as follows: one

author registers for two papers (two full registrations), and two other

authors register for one paper each (one full registration each).

If one of two co-authors plans to attend only on the day of his/her

presentation, he/she may opt for a one-day registration.  Also, if the

presenter is a student, a student registration may also be an option.

#### Q. My paper has been accepted, but I would like to withdraw it.  However, I am unable to withdraw my submission through EasyChair.  What steps should I take?

A. Please inform the corresponding chairs of which your paper was accepted

(symposium, workshop, FA (Fast Abstract), or SRS (Student Research Symposium))

with the following information: symposium/workshop name, paper ID, authors,

title, and the reason for withdrawal.

If you do not know the contact information for the chairs, you can send the

above information to the "Contact address" shown above.

#### Q. I would like to modify the author list in the camera-ready version; what is the proper procedure for doing so?

A. Changes to the author list after acceptance are generally not permitted.  Any request for a change in authorship must be approved by the chair and must be supported by a strong justification and written consent from all authors.

Please refer to the IEEE guidelines.

Author Responsibilities

https://journals.ieeeauthorcenter.ieee.org/become-an-ieee-journal-author/publishing-ethics/author-responsibilities/

IEEE Publication Services and Products Board Operations Manual, Section 8.2.1.A.1.

| Once the list and order of authors has been established, the list

| and order of authors should not be altered without permission of

| all living authors of that article. Change in the author list is

| considered rare and exceptional, and the decision to allow such

| changes rests with the Editor*. Exception to such decisions is in

| the case of a request by an author to change their name (see

| Subsection 8.1.10.D).

### For rejected authors

#### Q. My paper submitted to the symposium was rejected, but I would like to submit it to a workshop.  How should I proceed with the submission?

A. Please submit it as a new submission via EasyChair.

### For presenters

#### Q. How many minutes is the presentation time?

A. It should be 15-18 minutes for full papers and 10-12 minutes for short

ones.

#### Q. What equipment is available at the room for presentation? Is a PC for presentations provided?

A. Every room is equipped with a projector (which can be connected via HDMI)

and a microphone.  No PC for presentations is provided, so presenters should

connect their own devices.

#### Q. Do I need to submit my presentation slides to COMPSAC in advance?

A. No.

#### Q. In some presentations, pre-recorded videos were played without the presenters being present.  Was there an option to play videos without attending in person?

A. No.  COMPSAC 2026 is an in-person-only conference, so the option for

virtual presentations is not available.

Pre-recorded presentation videos are only played for presenters who are unable

to attend in person due to reasons such as visa issues or sudden illness.

### For reviewers

#### Q. Could you issue a certificate to confirm my participation as a reviewer?

A. We do not issue a certificate for reviewing.  We list the Program Committee

members for each symposium on the respective symposium pages of the COMPSAC

website.  Please use a copy of the COMPSAC web page as a proof.

### For symposium chairs

#### Q. The information about the Program Committee (PC) members on my symposium page on the COMPSAC website is outdated and needs to be updated.  Whom should I contact to request this change?

Please send an email to the COMPSAC Web Chair with a list of the PC members

you would like to replace.  

If you do not know the contact information of the Web Chair, you can send your

request to the "Contact address" shown above.

### For organizers

#### Q. I do not know the password to log in to COMPSAC Redmine.  What should I do?

A. You can reset your password from the COMPSAC Redmine login page

(https://rm.compsac.net/login). Please enter your account name and click the

"Lost password" to reset it. If you do not know your account name, please

contact the address provided above.