COMPSAC Wiki

# IEEE International Conference on Computers, Software, and Applications (COMPSAC)

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## COMPSAC 2025

COMPSAC 2025 is currently being held at York University, Toronto, Canada between 2025-07-08 and 2025-07-12.

![](2025.jpg)

https://ieeecompsac.computer.org/2025/

## Contact address

Email: contact (at mark) compsac (dot) net

## Resources

- [COMPSAC 2025 Information for Authors](https://ieeecompsac.computer.org/2025/information-for-authors/)

- [IEEE Author Center - Conference Authors](https://conferences.ieeeauthorcenter.ieee.org/)

- [IEEE Author Center - Conference Authors - Post Your Paper](https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/)

## FAQ (Frequently Asked Question)

### For authors

#### Q. Is it possible to submit a paper to COMPSAC 2025 if the manuscript has already been made available on arXiv?

A. Yes, but with several conditions.  Please read the IEEE guideline [Post Your Paper](https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/) for details.  The following is an excerpt.

> Preprint

> 

> Authors who have submitted or plan to submit their papers to IEEE may post

> their preprints in the following locations:

> 

> - arXiv.org, TechRxiv.org, or any not-for-profit preprint server approved by

>   the Publication Services and Products Board (PSPB)

> - Author’s employer’s website or institutional repository

> - Author’s personal website

> 

> IEEE does not consider this to be a form of prior publication. The following

> statement must be included on the initial screen:

> 

> “This work has been submitted to the IEEE for possible publication. Copyright

> may be transferred without notice, after which this version may no longer be

> accessible.”

> 

> Upon acceptance of the paper by IEEE, the author must replace the posted

> preprint paper with either (1) the full citation to the IEEE work with the

> DOI, or (2) the accepted version of the paper with the DOI and an appropriate

> copyright notice (as described in the “Accepted paper” section below).  No

> other changes may be made to the accepted paper.

> 

> Please note that once the paper has been published by IEEE, preprints on

> locations not specified above should be removed if possible.

#### Q. We are currently finalizing our paper for submission to the symposium whose submission deadline is the end of this week.  While the experiments are mostly completed, we need a bit more time to finish analyzing the data.  Would it be possible to extend the submission deadline by one week?

A. No.  For maintaining fairness among all authors, we are unable to grant

deadline extensions on an individual basis for each author.

#### Q. The submission deadline for the symposium has been announced as January 31. Could you please clarify the exact deadline? Specifically, what time and time zone does the deadline correspond to?

A. The deadline is 23:59 AoE (Anywhere on Earth), which means it is the point

at which January 31 no longer exists in any time zone around the world.

## For accepted authors

#### Q. I noticed in the submission guidelines that authors are allowed to add up to two extra pages to the paper. Could you please confirm whether this option is available to all submitted papers (i.e., max 12 pages) or only to those that have been accepted?

A. Available to all submitted papers to symposia and workshops.  For instance,

you can submit 12-page paper to the symposia.  Please note that if your paper

is accepted as a short paper, the page limit is 6.

> Page limits are inclusive of tables, figures, appendices, and references. Full

> conference papers and workshop papers can add an additional 2 pages with

> additional page charges ($125 USD/page).

#### Q. My paper has been accepted for presentation at COMPSAC.  I need an invitation letter to apply for a visa to travel to the conference venue.  How can I requst to issue an invitation letter to me?

A. You can request an invitation letter for visa application purposes at the

time of author registration.

#### Q. I was scheduled to give an on-site presentation at COMPSAC next week. I have already completed the full registration.  However, I was unable to obtain a visa to travel to the host country.  Would it be possible to give my presentation virtually?

A. Whether COMPSAC allows virtual presentations is decided on a yearly basis.

COMPSAC 2025 is an in-person-only conference, so the option for virtual

presentations is not available.

In cases where in-person attendance is not possible due to unavoidable

circumstances, individual consultations may be considered.

#### Q. My paper has been accepted to COMPSAC.  I am planning to prepare the camera-ready version, but I would like to confirm whether it is mandatory to incorporate all of the recommended changes mentioned in reviews.  The recommended changes include a suggestion for a large-scale additional experiment, which would be difficult to carry out before the camera-ready submission deadline.

A. It is recommended that the changes suggested by the reviewers, to the

extent that they can be readily addressed, be incorporated into the

camera-ready version.  For those revisions that are difficult to implement

within the short timeframe before the camera-ready submission deadline, we

hope you will consider them for future research.

#### Q. One of the papers I co-authored has been accepted for a symposium, and another for a workshop.  I will be presenting both papers.  In this case, is it sufficient for me to complete just one full registration?

A. No.  According to IEEE policy, one full registration is required for each

paper that is to be included in the proceedings. A different rule applies if

an author registers more than three papers or SRS (Student Research Symposium)

papers (see the answers to the questions below).

#### Q. Out of the four papers I co-authored, two have been accepted for the symposium and the other two for the workshop.  Does this mean four full registrations are required?

A. It depends.  In COMPSAC 2025, it is possible to include up to five papers

in the proceedings with the payment of two full registration fees.  However,

COMPSAC 2025 requires all accepted papers to be presented in person.

Therefore, in the case described above, if one author plans to present all

four papers, that author may do so by paying the equivalent of two full

registration fees.

Alternatively, if one author presents two papers and two other co-authors each

present one of the remaining papers, a total of four full registrations may be

required, but this can be distributed among three individuals as follows: one

author registers for two papers (two full registrations), and two other

authors register for one paper each (one full registration each).

If one of two co-authors plans to attend only on the day of his/her

presentation, he/she may opt for a one-day registration.  Also, if the

presenter is a student, a student registration may also be an option.

#### Q. My paper has been accepted, but due to some reasons, I would like to withdraw it.  However, I am unable to withdraw my submission through EasyChair.  What steps should I take?

A. Please inform the corresponding chairs of which your paper was accepted

(symposium, workshop, FA (Fast Abstract), or SRS (Student Research Symposium))

with the following information: symposium/workshop name, paper ID, authors,

title, and the reason for withdrawal.

If you do not know the contact information for the chairs, you can send the

above information to the "Contact address" shown above.

### For presenters

#### Q. My paper has been accepted for the symposium.  How many minutes is the presentation time?

A. It should be 15-18 minutes for full papers and 10-12 minutes for short

ones.

#### Q. What equipment for presentation is available at the room? Is a PC for presentations provided?

A. Every room is equipped with a projector (which can be connected via HDMI)

and a microphone.  No PC for presentations is provided, so presenters should

connect their own devices.

#### Q. Do I need to submit my presentation slides to COMPSAC in advance?

A. No.

#### Q. In some presentations, pre-recorded videos were played without the presenters being present.  Was there an option to play videos without attending in person?

A. No.  COMPSAC 2025 is an in-person-only conference, so the option for

virtual presentations is not available.

Pre-recorded presentation videos are only played for presenters who are unable

to attend in person due to reasons such as visa issues.

### For reviewers

#### Q. I served as a Program Committee (PC) member (reviewer) for the symposium and reviewed several papers.  Could you issue a certificate to confirm my participation as a reviewer?

A. We do not issue a certificate for reviewing.  We list the Program Committee

members for each symposium on the respective symposium pages of the COMPSAC

website.  Please use a copy of the COMPSAC web page as a proof.

### For symposium chairs

#### Q. The information about the Program Committee (PC) members on my symposium page on the COMPSAC website is outdated and needs to be updated.  Whom should I contact to request this change?

Please send an email to the COMPSAC Web Chair with a list of the PC members

you would like to replace.  

If you do not know the contact information of the Web Chair, you can send your

request to the "Contact address" shown above.

### For organizers

#### Q. I do not know the password to log in to COMPSAC Redmine.  What should I do?

A. You can reset your password from the COMPSAC Redmine login page

(https://rm.compsac.net/login). Please enter your account name and click the

"Lost password" to reset it. If you do not know your account name, please

contact the address provided above.