COMPSAC Wiki

# IEEE International Conference on Computers, Software, and Applications (COMPSAC)

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### COMPSAC 2025 Web

https://ieeecompsac.computer.org/2025/

## Contact address

Email: contact (at mark) compsac (dot) net

## Resources

- [COMPSAC 2025 Information for Authors](https://ieeecompsac.computer.org/2025/information-for-authors/)

- [IEEE Author Center - Conference Authors](https://conferences.ieeeauthorcenter.ieee.org/)

- [IEEE Author Center - Conference Authors - Post Your Paper](https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/)

## FAQ (Frequently Asked Question)

### For authors

- Q. Is it possible to submit a paper to COMPSAC 2025 if the manuscript has

  already been made available on arXiv?

  A. Yes, but with several conditions.  Please read the IEEE guideline [Post Your

  Paper](https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/)

  for details.  The following is an excerpt.

  > Preprint

  > 

  > Authors who have submitted or plan to submit their papers to IEEE may post

  > their preprints in the following locations:

  > 

  > - arXiv.org, TechRxiv.org, or any not-for-profit preprint server approved by

  >   the Publication Services and Products Board (PSPB)

  > - Author’s employer’s website or institutional repository

  > - Author’s personal website

  > 

  > IEEE does not consider this to be a form of prior publication. The following

  > statement must be included on the initial screen:

  > 

  > “This work has been submitted to the IEEE for possible publication. Copyright

  > may be transferred without notice, after which this version may no longer be

  > accessible.”

  > 

  > Upon acceptance of the paper by IEEE, the author must replace the posted

  > preprint paper with either (1) the full citation to the IEEE work with the

  > DOI, or (2) the accepted version of the paper with the DOI and an appropriate

  > copyright notice (as described in the “Accepted paper” section below).  No

  > other changes may be made to the accepted paper.

  > 

  > Please note that once the paper has been published by IEEE, preprints on

  > locations not specified above should be removed if possible.

- Q. We are currently finalizing our paper for submission to the symposium

  whose submission deadline is the end of this week.  While the experiments

  are mostly completed, we need a bit more time to finish analyzing the data.

  Would it be possible to extend the submission deadline by one week?

  A. No.  For maintaining fairness among all authors, we are unable to grant

  deadline extensions on an individual basis for each author.

- Q. The submission deadline for the symposium has been announced as January

  31.  Could you please clarify the exact deadline? Specifically, what time

  and time zone does the deadline correspond to?

  A. The deadline is 23:59 AoE (Anywhere on Earth), which means it is the

  point at which January 31 no longer exists in any time zone around the

  world.

## For accepted authors

- Q. I noticed in the submission guidelines that authors are allowed to add up

  to two extra pages to the paper. Could you please confirm whether this

  option is available to all submitted papers (i.e., max 12 pages) or only to

  those that have been accepted?

  A. Available to all submitted papers to symposia and workshops.  For

  instance, you can submit 12-page paper to the symposia.  Please note that if

  your paper is accepted as a short paper, the page limit is 6.

  > Page limits are inclusive of tables, figures, appendices, and references. Full

  > conference papers and workshop papers can add an additional 2 pages with

  > additional page charges ($125 USD/page).

- Q. My paper has been accepted for presentation at COMPSAC.  I need an

  invitation letter to apply for a visa to travel to the conference

  venue.   How can I requst to issue an invitation letter to me?

  A. You can request an invitation letter for visa application purposes at the

  time of author registration.

- Q. I was scheduled to give an on-site presentation at COMPSAC next week. I

  have already completed the full registration.  However, I was unable to

  obtain a visa to travel to the host country.  Would it be possible to give

  my presentation virtually?

  A. Whether COMPSAC allows virtual presentations is decided on a yearly

  basis.  COMPSAC 2025 is an in-person-only conference, so the option for

  virtual presentations is not available.

  In cases where in-person attendance is not possible due to unavoidable

  circumstances, individual consultations may be considered.

- Q. My paper has been accepted to COMPSAC.  I am planning to prepare the

  camera-ready version, but I would like to confirm whether it is mandatory to

  incorporate all of the recommended changes mentioned in reviews.  The

  recommended changes include a suggestion for a large-scale additional

  experiment, which would be difficult to carry out before the camera-ready

  submission deadline.

  A. It is recommended that the changes suggested by the reviewers, to the extent

  that they can be readily addressed, be incorporated into the camera-ready

  version.  For those revisions that are difficult to implement within the

  short timeframe before the camera-ready submission deadline, we hope you

  will consider them for future research.

- Q. One of the papers I co-authored has been accepted for a symposium, and

  another for a workshop.  I will be presenting both papers.  In this case, is

  it sufficient for me to complete just one full registration?

  A. No.  According to IEEE policy, one full registration is required for each

  paper that is to be included in the proceedings. A different rule applies if

  an author registers more than three papers or SRS (Student Research

  Symposium) papers (see the answers to the questions below).

- Q. Out of the four papers I co-authored, two have been accepted for the

  symposium and the other two for the workshop.  Does this mean four full

  registrations are required? 

  A. It depends.  In COMPSAC 2025, it is possible to include up to five papers

  in the proceedings with the payment of two full registration fees.  However,

  COMPSAC 2025 requires all accepted papers to be presented in

  person. 

  Therefore, in the case described above, if one author plans to present all

  four papers, that author may do so by paying the equivalent of two full

  registration fees.

  Alternatively, if one author presents two papers and two other co-authors

  each present one of the remaining papers, a total of four full registrations

  may be required, but this can be distributed among three individuals as

  follows: one author registers for two papers (two full registrations), and

  two other authors register for one paper each (one full registration each).

  If one of two co-authors plans to attend only on the day of his/her

  presentation, he/she may opt for a one-day registration.  Also, if the

  presenter is a student, a student registration may also be an option.

### For presenters

### For reviewers

- Q. I served as a Program Committee (PC) member (reviewer) for the symposium

  and reviewed several papers.  Could you issue a certificate to confirm my

  participation as a reviewer?

  A. We do not issue a certificate for reviewing.  We list the Program

  Committee members for each symposium on the respective symposium pages of

  the COMPSAC website.  Please use a copy of the COMPSAC web page as a proof.

### For symposium chairs

### For organizers

- Q. I do not know the password to log in to COMPSAC Redmine.  What should I

  do?

  A. You can reset your password from the COMPSAC Redmine login page

  (https://rm.compsac.net/login). Please enter your account name and click the

  "Lost password" to reset it. If you do not know your account name, please

  contact the address provided above.